{{Klappbox-bluespice|Watch the video here |<youtube>JwKzzC59Swk</youtube>}}
</br>
On this tab, you can create a connection between a course and e-learning or other tools. At the moment, the connection can be created to two systems, that are currently in use at the University of Konstanz:
On this tab, you can create a connection between a course and e-learning or other tools. At the moment, the connection can be created to two systems, that are currently in use at the University of Konstanz:
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{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Semesterabhängige Veranstaltungsdetails - Registerkarte "Externe Systeme" - Ansicht ohne Verknüpfungen|2= [[Datei:EXA VA SA Reg7 ExtSys.png|none]]}}
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Semesterabhängige Veranstaltungsdetails - Registerkarte "Externe Systeme" - Ansicht mit allen derzeit möglichen Verknüpfungen|2= [[Datei:EXA VA SA Reg7 ExtSys eingerichtet.png|none]]}}
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Semester-dependent course view - Tab "External systems" - View with all currently available connections|2= [[File:EXA_VA_SA_Tab_ExtSys_Customised.PNG|none]]}}
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===Procedure for assigning connection to ILIAS===
===Procedure for assigning connection to ILIAS===
====Step 1: Settings====
====Step 1: Setup====
In the pop-up window, which appears after the button '''Assign to external system''' has been activated, you can decide with which of the two available systems you wish to establish a connection and - after picking out an option - how the data transfer is to be configured.
In the pop-up window, which appears after the button '''Assign to external system''' has been activated, you can decide with which of the two available systems you wish to establish a connection and - after picking out an option - how the data transfer is to be configured.
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Verknüpfung mit ILIAS einrichten - Schritt 1: Einstellungen|2= [[Datei:EXA VA SA Reg7 ExtSys Einrichtung.png|none]]}}
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Linking ZEuS with ILIAS - Step 1: Settings|2= [[File:EXA_VA_SA_Tab_ExtSys_Customising.PNG|none]]}}
| style="text-align: left; vertical-align: top;" |Wählen Sie als '''Externes System''' die Option ''ILIAS'' im Dropdown-Menü aus. Prüfen Sie davor, ob alle für den Kurs Verantwortliche eingetragen wurden, nur so bekommen sie einen Kursadministrator-Zugang in ILIAS. Sollte jedoch ein/e Kursadministrator*in beim Anlegen der Verknüpfung vergessen worden sein, beachten Sie folgendes für Änderungen an durchführenden und verantwortlichen Dozierenden einer Veranstaltung in ZEuS, nachdem die Verlinkung zu ILIAS gesetzt wurde:
| style="text-align: left; vertical-align: top;" |Choose as '''External system''' the option '''ILIAS''' in the dropdown menu. Before that, please check whether all responsible and performing instructors have assigned as such to the course in ZEuS. Only then the instructors will get a course admistrator account on ILIAS. If however an instructor was forgotten, follow the procedure outlined bellow to add instructors after transfer link to ILIAS has already been established:
Wenn sich die verantwortlichen oder durchführenden Dozierenden einer Veranstaltung in ZEuS ändern, ist es erforderlich, dass die Verlinkung zu ILIAS unter "Externe Systeme" im semesterabhängigen Teil der Veranstaltung gelöscht und neu gesetzt wird, damit die Personen automatisch als Kursaministrierende in ILIAS eingetragen werden. Änderungen sind am nächsten Tag in ILIAS verfügbar. Bedenken Sie dabei, dass Sie denselben Kurstyp bei der neuen Verlinkung wählen, s. dazu Punkt 2 unten.
If you need to add or to change responsilbe or performing instructors to a course, it is necessary to first delete the existing transfer link to ILIAS and then set it again. This way the added course instructor will be automatically assigned as course administrators in ILIAS. These changes will be implemented in ILIAS a day after the changes were made in ZEuS. It is '''critical''' to pick the same "Kurserstellungstyp" (course mapping type) as it was set in the initial transfer link; for more information about course mapping types, see point 2 immediately below.
| style="text-align: left; vertical-align: top;" |Es gibt drei verschiedene Möglichkeiten, die Sie im Dropdown-Menü '''Kurserstellungstyp''' auswählen können. Dementsprechend wird die Veranstaltung in ILIAS angelegt:
| style="text-align: left; vertical-align: top;" |There are three available options which you can choose in the dropdown menu '''Course mapping type'''. A course folder in ILIAS will be created in accordance with your choice:
*''ILIAS - EIN Kurs für die gesamte Veranstaltung'':
*''ILIAS - EIN Kurs für die gesamte Veranstaltung'' (ILIAS - ONE course folder for the entire course):
**Aus einer Veranstaltung (mit mehreren Parallelgruppen) in ZEuS wird ein Kurs in ILIAS. Personen werden kursübergreifend zugeordnet.
**Out of one course (with several parallel groups) in ZEuS one single course folder will be created for ILIAS
*''ILIAS - Ein Kurs JE PARALLELGRUPPE einer Veranstaltung'':
**Participants across the parallel groups will be assigned to one single ILIAS course folder.
**Aus jeder Parallelgruppe in ZEuS wird ein Kurs in ILIAS.
*''ILIAS - Ein Kurs JE PARALLELGRUPPE einer Veranstaltung'' (ILIAS – One course for EACH PARALLEL GROUP of a course):
**Personen werden pro Kurs zugeordnet
**For each parallel group on ZEuS a separate course will be created on ILIAS.
*''ILIAS - EIN Kurs je Veranstaltung und EIN UNTERORDNER JE PARALLELGRUPPE'':
**Participants (of each parallel group) will be assigned to their respective course.
**Aus jeder Parallelgruppe in ZEuS wird ein Kurs in ILIAS und zusätzlich wird ein Kurs für die gesamte Veranstaltung angelegt.
*''ILIAS - EIN Kurs je Veranstaltung und EIN UNTERORDNER JE PARALLELGRUPPE'' (ILIAS – ONE course folder for each course and A SUBFOLDER FOR EACH PARALLEL GROUP):
**Personen werden pro Kurs zugeordnet.
**One course folder will be created for the whole course, within the course folder on ILIAS a subfolder will be created per each parallel group of the ZEuS course.
'''Achtung! Nachträgliche Änderungen des Kurserstellungstyps:'''
**Participants (of each parallel group) will be assigned to their respective subfolder and to the course as a whole.
Nach der initialen Übertragung der Veranstaltungen eines Semesters von ZEuS nach ILIAS (September für das WiSe21/22 erfolgt) kann der verwendete Kurserstellungstyp einer Veranstaltung (unter "Externe Systeme") NICHT verändert werden. Eine nachträgliche Änderung des Kurserstellungstyps führt zu Problemen, da die Kursstruktur in ILIAS nicht änderbar ist.
'''Caution! After-the-fact changes of the chosen course mapping type in ILIAS:'''
After the initial transfer of the courses of a given semester from ZEuS to ILIAS (September for winter semester 2021/22), it is NOT possible to change the chosen course mapping type in the tab "External systems". After-the-fact changes of the course mapping type create problem as it not possible to change established course structure in ILIAS.
===Aktuelles Problem mit Kurserstellungstyp (Wintersemester 2021/2022)===
===Current problem with course mapping types (winter semester 2021/2022)===
{{mb-achtung|Die Übertragung von ZEuS nach ILIAS weist im Moment Probleme auf, wenn Kurserstellungstyp ''ILIAS - Ein Kurs JE PARALLELGRUPPE einer Veranstaltung'' '''oder''' ''ILIAS - EIN Kurs je Veranstaltung und EIN UNTERORDNER JE PARALLELGRUPPE'' verwendet wird. Wir bitten darum, diese Kurserstellungstypen '''NICHT''' zu verwenden. Der externe Beauftragte arbeitet an einer Lösung, sodass die beiden Kurserstellungstypen spätestens im Sommersemester 2022 wieder verwendbar sind. Wir informieren die Lehrplanenden, sobald das Problem behoben wurde.}}
{{mb-achtung|We experience problems with the transfer of the data from ZEuS to ILIAS whenever two out of the three course mapping types are selected. These are ''ILIAS – One course for EACH PARALLEL GROUP of a course'' '''and''' ''ILIAS – ONE course folder for each course and A SUBFOLDER FOR EACH PARALLEL GROUP''. We request that you do '''NOT''' use the two options for the time being. External software provider is working to resolve the issue. We expect that both course mapping types are available for use no later than for summer semester 2022. We will inform teaching support staff once the problem will have been resolved.}}
| style="text-align: left; vertical-align: top;" |Aktivieren Sie die Option '''Verantwortliche Dozenten/-innen automatisch zuweisen''' durch einen Haken im Kästchen, werden in der Veranstaltung eingetragene verantwortliche Dozenten/innen zu ILIAS als Kursadministrator/-innen übertragen.
| style="text-align: left; vertical-align: top;" | Activate the option '''Automatically assign responsible lecturers''' by ticking the box; persons registered in ZEuS as responsible lecturere will be then transferred to ILIAS as course administrators.
'''HINWEIS''': Erfolgen Änderungen an den verantwortlichen oder durchführenden Dozent:innen einer Veranstaltung nach der gespeicherten Verlinkung des externen Systems, ist es erforderlich, die Verlinkung zu löschen und neu zu setzen! Nur dann werden die Personen korrekt zu den externen Systemen (ILIAS, EvaSys) übertragen.
'''HINT''': In case of changes in responsible or performing lecturers ''after'' the transfer connection to external systems has been established, it is necessary to delete the existing link and set it anew! Only then persons will be correctly transferred to external systems (ILIAS, EvaSys).
| style="text-align: left; vertical-align: top;" |Wenn in der Veranstaltung eingetragene verantwortliche Dozenten/-innen als Kursadministrator/-innen zu ILIAS übertragen werden sollen, setzen Sie einen Haken bei der Option '''Durchführende Dozenten/ innen automatisch zuweisen'''.
| style="text-align: left; vertical-align: top;" | Should you wish that performing lecturers be transferred to ILIAS as course administrators, then activate the option '''Automatically assign performing lecturers''' by ticking the corresponding box.
| style="text-align: left; vertical-align: top;" |'''Speichern''' Sie, um die Angaben zu sichern. Auf diese Weise werden die Daten automatisch zu ILIAS übertragen.
| style="text-align: left; vertical-align: top;" |Press '''Save''' to save the changes. This way the course data will be transferred to ILIAS automatically.
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Verknüpfung mit ILIAS einrichten - Schritt 2: Nach der Einrichtung|2= [[Datei:EXA VA SA Reg7 ExtSys DozentenAusgewählt.png|none]]}}
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Linking ZEuS with ILIAS - Step 2: After the initial setup|2= [[File:EXA_VA_SA_Tab_ExtSys_Lecturer_Added.PNG|none]]}}
| style="text-align: left; vertical-align: top;" |Sie sehen, dass die Option ''ILIAS - Ein Kurs JE PARALLELGRUPPE einer Veranstaltung'' ausgewählt wurde. Aus diesem Grund sind für diese Veranstaltung '''vier Kurse bei vier Parallelgruppen''' erstellt worden.
| style="text-align: left; vertical-align: top;" |Observe that the option ''ILIAS - Ein Kurs JE PARALLELGRUPPE einer Veranstaltung'' (ILIAS – One course for EACH PARALLEL GROUP of a course) was selected. That's why '''four course folders for four parallel groups''' were created.
| style="text-align: left; vertical-align: top;" |Möchten Sie die Verknüpfung mit ILIAS wieder '''löschen''', falls die Zuordnung für die Übertragung zu ILIAS falsch ist oder nicht mehr gewünscht wird, ist dies ganz oben auf Ebene der Veranstaltung möglich. Klicken Sie dafür auf das [[File:ZEuS icon X.png]]-Symbol in der '''Aktionen'''-Spalte. Dadurch werden alle angelegten Kurse für alle Parallelgruppen entfernt.
| style="text-align: left; vertical-align: top;" |If you wish to '''delete''' the transfer connection to ILIAS, for example the connection is no longer desired, you can do so at the level of the course view. For that, click the [[File:ZEuS icon X.png]] button in the '''Actions''' column. All created course folders for all parallel groups will then be deleted.
| style="text-align: left; vertical-align: top;" |Es ist möglich, zusätzliche '''Personen''' zur Administration in ILIAS '''hinzuzufügen''' oder auch die Person zu entfernen, die automatisch zugewiesen wurden. Dies ist für jede Parallelgruppe separat möglich, sofern Sie die Option ausgewählt haben, dass es einen Kurs je Parallelgruppe gibt. Starten Sie mit Klick auf das [[Datei:EXA VA SA Reg1SAV icon Doz.png]]-Symbol, das Sie jeweils in der '''Aktionen'''-Spalte finden.
| style="text-align: left; vertical-align: top;" |It is possible to '''add''' additional '''persons''' as course administrators in ILIAS or delete those who were assidned automatically. This could be done separatly for each parallel group, that is, if the option a course folder per parallel group was selected. Start by clicking the [[File:EXA VA SA Reg1SAV icon Doz.png]] symbol, which you will find in the column '''Actions'''.
|-
|-
|[[File:ZEuS Stempel4.png|24x24px]]
|[[File:ZEuS Stempel4.png|24x24px]]
|Möchten Sie zusätzlich noch eine Verknüpfung zu EvaSys anlegen, klicken Sie erneut auf die Schalftläche Mit externem System verknüpfen und erstellen Sie diese wie weiter unten im Abschnitt [[ZEuS-Wiki:EXA VeranstaltungAnlegen Semesterabhängig/EXA VA SA Reg7ExtSys#Verknüpfung mit EvaSys|Verknüpfung mit EvaSys]] beschrieben.
|If you wish to add interface connection to EvaSys, click again on the button '''Assign to external system''' and create the connection as described below: [[ZEuS-Wiki:EXA_CreateCourse_Semester-dependent/Tab_ExternalSystems#Connection to EvaSys|Connecting to EvaSys]].
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Verknüpfung mit ILIAS einrichten - Schritt 3: Zuweisung zusätzlicher Personen|2= [[Datei:EXA VA SA Reg7 ExtSys Dozenten.png|none]]}}
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Linking ZEuS with ILIAS - Step 3: Assigning additional persons to a course|2= [[File:EXA_VA_SA_Tab_ExtSys_Lecturers.PNG|none]]}}
| style="text-align: left; vertical-align: top;" |Indem Sie den '''Namen''' des gewünschten Dozenten eingeben oder die '''Organisationseinheit''' auswählen, können Sie den Personenkreis einschränken.Mit Klick auf '''Suchen''' werden die entsprechenden Personen gesucht.
| style="text-align: left; vertical-align: top;" |Bei entering '''Name''' of the lecturer or '''Organisation unit''', you can restrict the search parameters. After clicking '''Search''', the system will execute the search.
| style="text-align: left; vertical-align: top;" |Alle den Suchkriterien entsprechenden Personen sehen Sie im rechten Bereich. Setzen Sie bei der/den Person(en), die als Zuständige(r) in ILIAS geführt werden soll, einen '''Haken''' in der Checkbox.
| style="text-align: left; vertical-align: top;" |All of the search criteria, you will see in the right-hand side. Tick off the boxes next to persons that are to be marked as responsible in ILIAS.
| style="text-align: left; vertical-align: top;" |'''Bereits zugeordnete Personen''' können Sie im oberen Bereich mit Klick auf das [[File:ZEuS icon X.png]]-Symbol '''entfernen'''.
| style="text-align: left; vertical-align: top;" |Already assigned persons could be '''deleted''' by clicking on the [[File:ZEuS icon X.png]] symbol.
| style="text-align: left; vertical-align: top;" |'''Speichern''' Sie zum Schluss, damit die Daten gesichert werden und Sie wieder zur Veranstaltungsbearbeitung zurückkehren.
| style="text-align: left; vertical-align: top;" |Use '''Save''' at the end to save the changes and return to previous view.
|}
|}
==Verknüpfung mit EvaSys==
==Connection to EvaSys==
===Allgemeine Hinweise===
===General information===
Durch die Schnittstelle zum Evalulierungstool EvaSys kann ZEuS damit verknüpft werden. Daraus resultiert ein automatisierter Datenaustausch, den Sie für jede Veranstaltung einrichten müssen. Die Kennzeichung ist nun immer auf das spezifische Semester bezogen, daher finden Sie die Einstellungen auch in den semesterabhängigen Details der Veranstaltungsbearbeitung. Die Verknüpfung kann sowohl von Lehrplanenden als auch von den Lehrenden selbst eingetragen werden.
ZEuS can be connected to the evaluation tool EvaSys through the interface. As a result, an automated data transfer is possible, which you need to select for every single course. The marker is pointing to a specific semester, that's how you are able to find the settings in semester-dependent view of a course edit area. The interface between ZEuS and EvaSys can be activated by persons involved in the semester planning as well as by lecturers themselves.
===Vorgehen beim Zuordnen einer Verknüpfung zu EvaSys===
===Procedure for assigning connection to EvaSys===
====Schritt 1: Einstellungen====
====Step 1: Setup====
Im Popup-Fenster, das sich nach dem Klick auf ''Mit externem System verknüpfen'' öffnet, bestimmen Sie, mit welchem der möglichen Systeme Sie eine Verknüpfung anlegen möchten und - nach der Auswahl - wie der Datenaustausch konkret konfiguriert sein soll.
In the pop-up window, which appears after the button '''Assign to external system''' has been activated, you can decide with which of the two available systems you wish to establish a connection and - after picking out an option - how the data transfer is to be configured.
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Verknüpfung mit EvaSys einrichten - Schritt 1: Einstellungen|2= [[Datei:EXA_VA_SA_Reg7_ExtSys_EvaSys_Einrichtung.png|none]]}}
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Linking ZEuS with EvaSys - Step 1: Settings|2= [[File:EXA_VA_SA_Tab_ExtSys_EvaSys_Customising.PNG|none]]}}
| style="text-align: left; vertical-align: top;" |Es gibt zwei verschieden Möglichkeiten, die Sie im Dropdown-Menü '''Kurserstellungstyp''' auswählen können. Dementsprechend wird die Verknüpfung mit EvaSys angelegt:
| style="text-align: left; vertical-align: top;" |There are two options to choose from in the dropdown menu '''Course mapping type'''. The choice will determine the type of connection to EvaSys:
| style="text-align: left; vertical-align: top;" |Die Kennzeichnung der Dozent*innenzuweisung ist nicht erforderlich, die Einstellung hat keine Auswirkung. Sie können jedoch den/die verantwortliche(n) Dozent*in übernehmen.
| style="text-align: left; vertical-align: top;" |Marking assigned lecturers is not required; it has no relevance for the interface. However, if you wish, it is possible to automatically assign the responsible lecturers.
| style="text-align: left; vertical-align: top;" |'''Speichern''' Sie, um die Angaben zu sichern. Auf diese Weise werden die Daten automatisch zu EvaSys übertragen.
| style="text-align: left; vertical-align: top;" |Press '''Save''' to save the changes. An automated transfer of data to EvaSys has now been enabled.
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Verknüpfung mit EvaSys einrichten - Schritt 2: Nach der Einrichtung|2= [[Datei:EXA_VA_SA_Reg7_ExtSys_EvaSys_Fertigstellung.png|none]]}}
{{Klappbox-bluespice|[[File:ZEuS_icon_Screenshot.png|ZEuS_icon_Screenshot.png]] Linking ZEuS with EvaSys - Step 2: After the initial setup|2= [[File:EXA_VA_SA_Tab_ExtSys_EvaSys_Customised.PNG|none]]}}
| style="text-align: left; vertical-align: top;" |Sie sehen, dass die Option ''EvaSys-Pflichtevaluierung (Stuko)'' ausgewählt wurde. Es wurde ein Eintrag angelegt - unabhängig von der Anzahl der Parallelgruppen.
| style="text-align: left; vertical-align: top;" |As you see the option ''EvaSys-Pflichtevaluierung (Stuko)'' was selected. Just one item was created despite the number of parallel groups in the course.
| style="text-align: left; vertical-align: top;" |Möchten Sie die Verknüpfung mit EvaSys wieder '''löschen''', falls die Zuordnung für die Übertragung zu EvaSys falsch ist oder nicht mehr gewünscht wird, ist dies ganz oben auf Ebene der Veranstaltung möglich. Klicken Sie dafür auf das [[File:ZEuS icon X.png]]-Symbol in der '''Aktionen'''-Spalte. Dadurch wird der Datenaustausch beendet.
| style="text-align: left; vertical-align: top;" |If you wish to '''delete''' the transfer connection to EvaSys, for example the connection is no longer desired, you can do so at the level of the course view. For that, click the [[File:ZEuS icon X.png]] button in the '''Actions''' column. Now the data transfer no longer takes place.
| style="text-align: left; vertical-align: top;" |Möchten Sie zusätzlich noch eine Verknüpfung zu ILIAS anlegen, klicken Sie erneut auf die Schalftläche '''Mit externem System verknüpfen''' und erstellen Sie diese wie weiter oben im Abschnitt [[ZEuS-Wiki:EXA VeranstaltungAnlegen Semesterabhängig/EXA VA SA Reg7ExtSys#Verknüpfung mit ILIAS|Verknüpfung mit ILIAS]] beschrieben.
| style="text-align: left; vertical-align: top;" |If you wish to add interface connection to ILIAS, click again on the button '''Assign to external system''' and create the connection as described above: [[ZEuS-Wiki:EXA_CreateCourse_Semester-dependent/Tab_ExternalSystems#Connection to ILIAS|Connecting to ILIAS]].
|}
|}
==Siehe auch==
==Related entries==
{{mb-idee|<ul>
<li>[[ZEuS-Wiki:EXA VeranstaltungAnlegen Semesterabhängig|Veranstaltungen anlegen und bearbeiten - Semesterabhängige Details]]</li>
<li>vorherige Registerkarte: [[ZEuS-Wiki:EXA_VeranstaltungAnlegen_Semesterabhängig/EXA_VA_SA_Reg6PGText|Texte für alle Parallelgruppen]]</li>
On this tab, you can create a connection between a course and e-learning or other tools. At the moment, the connection can be created to two systems, that are currently in use at the University of Konstanz:
the e-learning platform ILIAS as well as
the evaluation tool EvaSys for course evaluation.
In the article below, you will learn how to create the connection to both systems external to ZEuS, so that data transfer is taking place through the existing interfaces.
Role
The tab External systems in the semester-dependent view of a course, you can open using various roles associated with teaching. For example, Lehr- und Prüfungsplanung (teaching and exam planning), the various Lecturer roles, given that you are registered as a responsible lecturer/instructor for a given course, as well as Teaching assistance roles, each of which has varying set of rights assigned to it.
As long as there is no connection to ILIAS, a corresponding message is displayed. To link a course to ILIAS, you can use the button Assign to external system. Then a pop-up window will open. Follow the steps outlined below to arrange the required settings.
View with all currently available systems for connection
Semester-dependent course view - Tab "External systems" - View with all currently available connections
As options, you see connections to ILIAS and EvaSys - more are currently not available.
Click on the symbol in the Actions column if you wish to delete an existing connection. The data transfer will no longer take place.
Connection to ILIAS
General information
Please keep in mind:
ZEuS is the master - any change made in ILIAS course folder will not be transferred to ZEuS!
An ILIAS environment with the title of the ZEuS course will be created automatically.
You choose the type of ILIAS environment in ZEuS (e.g. "one ILIAS environment for all parallel groups").
The course instructors will be registered as course administrators in ILIAS.
Course participants admitted on ZEuS will be transferred automatically to the corresponding course on ILIAS.
For the above to work, a registration procedure must be attached to the course on ZEuS; in other words, a period group relation ought to be assigned to the course in question.
The data transfer from ZEuS to ILIAS takes place once a day during night time.
Procedure for assigning connection to ILIAS
Step 1: Setup
In the pop-up window, which appears after the button Assign to external system has been activated, you can decide with which of the two available systems you wish to establish a connection and - after picking out an option - how the data transfer is to be configured.
Linking ZEuS with ILIAS - Step 1: Settings
Choose as External system the option ILIAS in the dropdown menu. Before that, please check whether all responsible and performing instructors have assigned as such to the course in ZEuS. Only then the instructors will get a course admistrator account on ILIAS. If however an instructor was forgotten, follow the procedure outlined bellow to add instructors after transfer link to ILIAS has already been established:
If you need to add or to change responsilbe or performing instructors to a course, it is necessary to first delete the existing transfer link to ILIAS and then set it again. This way the added course instructor will be automatically assigned as course administrators in ILIAS. These changes will be implemented in ILIAS a day after the changes were made in ZEuS. It is critical to pick the same "Kurserstellungstyp" (course mapping type) as it was set in the initial transfer link; for more information about course mapping types, see point 2 immediately below.
There are three available options which you can choose in the dropdown menu Course mapping type. A course folder in ILIAS will be created in accordance with your choice:
ILIAS - EIN Kurs für die gesamte Veranstaltung (ILIAS - ONE course folder for the entire course):
Out of one course (with several parallel groups) in ZEuS one single course folder will be created for ILIAS
Participants across the parallel groups will be assigned to one single ILIAS course folder.
ILIAS - Ein Kurs JE PARALLELGRUPPE einer Veranstaltung (ILIAS – One course for EACH PARALLEL GROUP of a course):
For each parallel group on ZEuS a separate course will be created on ILIAS.
Participants (of each parallel group) will be assigned to their respective course.
ILIAS - EIN Kurs je Veranstaltung und EIN UNTERORDNER JE PARALLELGRUPPE (ILIAS – ONE course folder for each course and A SUBFOLDER FOR EACH PARALLEL GROUP):
One course folder will be created for the whole course, within the course folder on ILIAS a subfolder will be created per each parallel group of the ZEuS course.
Participants (of each parallel group) will be assigned to their respective subfolder and to the course as a whole.
Caution! After-the-fact changes of the chosen course mapping type in ILIAS:
After the initial transfer of the courses of a given semester from ZEuS to ILIAS (September for winter semester 2021/22), it is NOT possible to change the chosen course mapping type in the tab "External systems". After-the-fact changes of the course mapping type create problem as it not possible to change established course structure in ILIAS.
Current problem with course mapping types (winter semester 2021/2022)
We experience problems with the transfer of the data from ZEuS to ILIAS whenever two out of the three course mapping types are selected. These are ILIAS – One course for EACH PARALLEL GROUP of a courseandILIAS – ONE course folder for each course and A SUBFOLDER FOR EACH PARALLEL GROUP. We request that you do NOT use the two options for the time being. External software provider is working to resolve the issue. We expect that both course mapping types are available for use no later than for summer semester 2022. We will inform teaching support staff once the problem will have been resolved.
Activate the option Automatically assign responsible lecturers by ticking the box; persons registered in ZEuS as responsible lecturere will be then transferred to ILIAS as course administrators.
HINT: In case of changes in responsible or performing lecturers after the transfer connection to external systems has been established, it is necessary to delete the existing link and set it anew! Only then persons will be correctly transferred to external systems (ILIAS, EvaSys).
Should you wish that performing lecturers be transferred to ILIAS as course administrators, then activate the option Automatically assign performing lecturers by ticking the corresponding box.
Press Save to save the changes. This way the course data will be transferred to ILIAS automatically.
Step 2: After transfer setup
Linking ZEuS with ILIAS - Step 2: After the initial setup
Observe that the option ILIAS - Ein Kurs JE PARALLELGRUPPE einer Veranstaltung (ILIAS – One course for EACH PARALLEL GROUP of a course) was selected. That's why four course folders for four parallel groups were created.
If you wish to delete the transfer connection to ILIAS, for example the connection is no longer desired, you can do so at the level of the course view. For that, click the button in the Actions column. All created course folders for all parallel groups will then be deleted.
It is possible to add additional persons as course administrators in ILIAS or delete those who were assidned automatically. This could be done separatly for each parallel group, that is, if the option a course folder per parallel group was selected. Start by clicking the symbol, which you will find in the column Actions.
If you wish to add interface connection to EvaSys, click again on the button Assign to external system and create the connection as described below: Connecting to EvaSys.
Step 3: Selecting additional persons
Linking ZEuS with ILIAS - Step 3: Assigning additional persons to a course
Bei entering Name of the lecturer or Organisation unit, you can restrict the search parameters. After clicking Search, the system will execute the search.
All of the search criteria, you will see in the right-hand side. Tick off the boxes next to persons that are to be marked as responsible in ILIAS.
Already assigned persons could be deleted by clicking on the symbol.
Use Save at the end to save the changes and return to previous view.
Connection to EvaSys
General information
ZEuS can be connected to the evaluation tool EvaSys through the interface. As a result, an automated data transfer is possible, which you need to select for every single course. The marker is pointing to a specific semester, that's how you are able to find the settings in semester-dependent view of a course edit area. The interface between ZEuS and EvaSys can be activated by persons involved in the semester planning as well as by lecturers themselves.
Procedure for assigning connection to EvaSys
Step 1: Setup
In the pop-up window, which appears after the button Assign to external system has been activated, you can decide with which of the two available systems you wish to establish a connection and - after picking out an option - how the data transfer is to be configured.
Linking ZEuS with EvaSys - Step 1: Settings
Select as External system the option EvaSys in the dropdown menu.
There are two options to choose from in the dropdown menu Course mapping type. The choice will determine the type of connection to EvaSys:
It is not necessary for the course to be evaluated, yet possible.
Marking assigned lecturers is not required; it has no relevance for the interface. However, if you wish, it is possible to automatically assign the responsible lecturers.
Press Save to save the changes. An automated transfer of data to EvaSys has now been enabled.
Step 2: After transfer setup
Linking ZEuS with EvaSys - Step 2: After the initial setup
As you see the option EvaSys-Pflichtevaluierung (Stuko) was selected. Just one item was created despite the number of parallel groups in the course.
If you wish to delete the transfer connection to EvaSys, for example the connection is no longer desired, you can do so at the level of the course view. For that, click the button in the Actions column. Now the data transfer no longer takes place.
If you wish to add interface connection to ILIAS, click again on the button Assign to external system and create the connection as described above: Connecting to ILIAS.
Semester-dependent course view - Tab "External systems" - View without connections
symbol in the Actions column if you wish to delete an existing connection. The data transfer will no longer take place.
symbol, which you will find in the column Actions.
