ZEuS-Wiki:EXA CreateCourse Semester-dependent/Tab ExternalSystems: Difference between revisions
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==Introduction== | ==Introduction== | ||
<u><big>Short explanatory film</big></u> | <u><big>Short explanatory film</big></u> | ||
{{ | {{Klappbox-bluespice|Watch the video here |<youtube>JwKzzC59Swk</youtube>}} | ||
</br> | |||
On this tab, you can create a connection between a course and e-learning or other tools. At the moment, the connection can be created to two systems, that are currently in use at the University of Konstanz: | On this tab, you can create a connection between a course and e-learning or other tools. At the moment, the connection can be created to two systems, that are currently in use at the University of Konstanz: | ||
Latest revision as of 07:07, 13 September 2022
Introduction
Short explanatory film
On this tab, you can create a connection between a course and e-learning or other tools. At the moment, the connection can be created to two systems, that are currently in use at the University of Konstanz:
- the e-learning platform ILIAS as well as
- the evaluation tool EvaSys for course evaluation.
In the article below, you will learn how to create the connection to both systems external to ZEuS, so that data transfer is taking place through the existing interfaces.
Role
The tab External systems in the semester-dependent view of a course, you can open using various roles associated with teaching. For example, Lehr- und Prüfungsplanung (teaching and exam planning), the various Lecturer roles, given that you are registered as a responsible lecturer/instructor for a given course, as well as Teaching assistance roles, each of which has varying set of rights assigned to it.
View without a connection
 Semester-dependent course view - Tab "External systems" - View without connections
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As long as there is no connection to ILIAS, a corresponding message is displayed. To link a course to ILIAS, you can use the button Assign to external system. Then a pop-up window will open. Follow the steps outlined below to arrange the required settings. |
View with all currently available systems for connection
Semester-dependent course view - Tab "External systems" - View with all currently available connections
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As options, you see connections to ILIAS and EvaSys - more are currently not available. |
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Click on the  symbol in the Actions column if you wish to delete an existing connection. The data transfer will no longer take place.
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Connection to ILIAS
General information
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Please keep in mind: ZEuS is the master - any change made in ILIAS course folder will not be transferred to ZEuS! |
- An ILIAS environment with the title of the ZEuS course will be created automatically.
- You choose the type of ILIAS environment in ZEuS (e.g. "one ILIAS environment for all parallel groups").
- The course instructors will be registered as course administrators in ILIAS.
- Course participants admitted on ZEuS will be transferred automatically to the corresponding course on ILIAS.
- For the above to work, a registration procedure must be attached to the course on ZEuS; in other words, a period group relation ought to be assigned to the course in question.
- The data transfer from ZEuS to ILIAS takes place once a day during night time.
Procedure for assigning connection to ILIAS
Step 1: Setup
In the pop-up window, which appears after the button Assign to external system has been activated, you can decide with which of the two available systems you wish to establish a connection and - after picking out an option - how the data transfer is to be configured.
Linking ZEuS with ILIAS - Step 1: Settings
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Choose as External system the option ILIAS in the dropdown menu. Before that, please check whether all responsible and performing instructors have assigned as such to the course in ZEuS. Only then the instructors will get a course admistrator account on ILIAS. If however an instructor was forgotten, follow the procedure outlined bellow to add instructors after transfer link to ILIAS has already been established:
If you need to add or to change responsilbe or performing instructors to a course, it is necessary to first delete the existing transfer link to ILIAS and then set it again. This way the added course instructor will be automatically assigned as course administrators in ILIAS. These changes will be implemented in ILIAS a day after the changes were made in ZEuS. It is critical to pick the same "Kurserstellungstyp" (course mapping type) as it was set in the initial transfer link; for more information about course mapping types, see point 2 immediately below. | ||
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There are three available options which you can choose in the dropdown menu Course mapping type. A course folder in ILIAS will be created in accordance with your choice:
Caution! After-the-fact changes of the chosen course mapping type in ILIAS: After the initial transfer of the courses of a given semester from ZEuS to ILIAS (September for winter semester 2021/22), it is NOT possible to change the chosen course mapping type in the tab "External systems". After-the-fact changes of the course mapping type create problem as it not possible to change established course structure in ILIAS. Current problem with course mapping types (winter semester 2021/2022)
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Activate the option Automatically assign responsible lecturers by ticking the box; persons registered in ZEuS as responsible lecturere will be then transferred to ILIAS as course administrators.
HINT: In case of changes in responsible or performing lecturers after the transfer connection to external systems has been established, it is necessary to delete the existing link and set it anew! Only then persons will be correctly transferred to external systems (ILIAS, EvaSys). | ||
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Should you wish that performing lecturers be transferred to ILIAS as course administrators, then activate the option Automatically assign performing lecturers by ticking the corresponding box. | ||
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Press Save to save the changes. This way the course data will be transferred to ILIAS automatically. |
Step 2: After transfer setup
Linking ZEuS with ILIAS - Step 2: After the initial setup
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Observe that the option ILIAS - Ein Kurs JE PARALLELGRUPPE einer Veranstaltung (ILIAS – One course for EACH PARALLEL GROUP of a course) was selected. That's why four course folders for four parallel groups were created. |
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If you wish to delete the transfer connection to ILIAS, for example the connection is no longer desired, you can do so at the level of the course view. For that, click the button in the Actions column. All created course folders for all parallel groups will then be deleted.
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It is possible to add additional persons as course administrators in ILIAS or delete those who were assidned automatically. This could be done separatly for each parallel group, that is, if the option a course folder per parallel group was selected. Start by clicking the  symbol, which you will find in the column Actions.
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If you wish to add interface connection to EvaSys, click again on the button Assign to external system and create the connection as described below: Connecting to EvaSys. |
Step 3: Selecting additional persons
Linking ZEuS with ILIAS - Step 3: Assigning additional persons to a course
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Bei entering Name of the lecturer or Organisation unit, you can restrict the search parameters. After clicking Search, the system will execute the search. |
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All of the search criteria, you will see in the right-hand side. Tick off the boxes next to persons that are to be marked as responsible in ILIAS. |
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Already assigned persons could be deleted by clicking on the symbol.
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Use Save at the end to save the changes and return to previous view. |
Connection to EvaSys
General information
ZEuS can be connected to the evaluation tool EvaSys through the interface. As a result, an automated data transfer is possible, which you need to select for every single course. The marker is pointing to a specific semester, that's how you are able to find the settings in semester-dependent view of a course edit area. The interface between ZEuS and EvaSys can be activated by persons involved in the semester planning as well as by lecturers themselves.
Procedure for assigning connection to EvaSys
Step 1: Setup
In the pop-up window, which appears after the button Assign to external system has been activated, you can decide with which of the two available systems you wish to establish a connection and - after picking out an option - how the data transfer is to be configured.
Linking ZEuS with EvaSys - Step 1: Settings
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Select as External system the option EvaSys in the dropdown menu. |
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There are two options to choose from in the dropdown menu Course mapping type. The choice will determine the type of connection to EvaSys:
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Marking assigned lecturers is not required; it has no relevance for the interface. However, if you wish, it is possible to automatically assign the responsible lecturers. |
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Press Save to save the changes. An automated transfer of data to EvaSys has now been enabled. |
Step 2: After transfer setup
Linking ZEuS with EvaSys - Step 2: After the initial setup
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As you see the option EvaSys-Pflichtevaluierung (Stuko) was selected. Just one item was created despite the number of parallel groups in the course. |
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If you wish to delete the transfer connection to EvaSys, for example the connection is no longer desired, you can do so at the level of the course view. For that, click the button in the Actions column. Now the data transfer no longer takes place.
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If you wish to add interface connection to ILIAS, click again on the button Assign to external system and create the connection as described above: Connecting to ILIAS. |