Search for persons

From ZEuS-Wiki english


The Search for persons menu item offers you freely available information about a person having a certain function (for example Professor, Lecturer) in an organizational unit within the university structure. You can limit the search result and get further details about the persons which have been found.


The search function for persons is available for different roles, for example Student, but also for users that are not logged in ZEuS. Depending on the release status of the function, as well as the own user role and the membership of its corresponding organizational unit, the information shown on a person can be different.

How to

Open the OrganisationSearch for persons menu item. You will see the search mask which will be explained in the following.

Search mask

Using appropriate terms for your search you can limit the amount of persons being found reasonably. The following screen shot shows possible search criteria.

ZEuS_icon_Screenshot.png Search mask

ZEuS Orga Personen Suche en.png
Person data section
ZEuS Stempel1.png
If you are looking for a certain person, you can limit your search for example by using the Surname and Firstname fields.
ZEuS Stempel2.png
Searching for a person with a certain function within the university structure you can select one of the functions listed in the dropdown menu.
Depending on the level of visibility of the function on the one hand and the membership of the own role of a certain organizational unit on the other hand, only a limited number of functions can be selected.

In the publicly available search only those functions being part of the public visibility level are listed as well.

ZEuS Stempel3.png
It is also possible for you to look for persons who are assigned to a certain organizational unit. You can either enter the name of the org. unit directly into the input field - only the organizational unit which you have selected will be considered - or click on the EXA SF Auswählen en.png button to select an org. unit including its sub-elements.
ZEuS Stempel4.png
Start the search process by clicking on Search. Choosing the Reset entries button will delete all entries in the search mask.

Search result

If you have entered all criteria and started the search you will get a result list as shown and explained below.

ZEuS_icon_Screenshot.png Display of search result

ZEuS Orga Personen Suchergebnis en.png
ZEuS Stempel1.png
In the Found Persons table you see all persons complying with the search criteria.
ZEuS Stempel2.png
In the Actions column, respectively by clicking on the hyperlink in the Surname column, you will get to the detail view of the person data. Have a look at the Detail view section below for more information.
ZEuS Stempel3.png
If the table with the search result is too large, you can use the filter function to reduce and limit the amount of persons who have been found. Click on the Show filter button so that the filters on top of the columns will be displayed. Read the Using filters in tables articleto learn more about the filter function.
ZEuS Stempel4.png
Clicking on the Edit table button will open a separate popup window where you can change the display options of the table. Read the Editing options for tables article to learn more.
ZEuS Stempel5.png
If you would like to return to the empty search mask click on New search. A click on the Change search button will lead you back to the search mask containing the current search restrictions.

Detail view

ZEuS_icon_Screenshot.png Detail view of a person

ZEuS Orga Personen Details en.png
ZEuS Stempel1.png
In the first section you find the name, the function an the corresponding organizational unit.
ZEuS Stempel2.png
If stored in the function data, the Address/Contacts section lists the according information, e.g. phone numbers or Email addresses.
ZEuS Stempel3.png
A person may occupy further functions within the university structure, not only the marked one. If you are - in compliance with your actual role - allowed to see them, those functions will be listed in the More function section, additionally with the corresponding org. unit in brackets. Click on the function name to change the function of the person (see no. ZEuS Stempel1.png).
ZEuS Stempel4.png
You have to click on the Show in the departmentstructure button to see the person with the actually shown function within the university structure. Thereupon the tree structure with the organizational units will be displayed on the left.
ZEuS_icon_Screenshot.png Person within the university tree structre

ZEuS Orga Personen DetailsMitHSStruktur en.png

Click on the ZEuS icon HSStrukturAus en.png button to show the tree structure.
ZEuS Stempel5.png
Click on Back to return to the search mask.

See also